Protection of Personal Data
FAİK
SÖNMEZ TEKSTİL SANAYİ VE TİCARET ANONİM ŞİRKETİ
INFORMATION NOTICE ON PROTECTION OF
PERSONAL DATA
As
Faik Sönmez Tekstil Sanayi ve Ticaret Anonim Şirketi ("Faik
Sönmez" or "Company"), we are extremely sensitive
about and attach great importance to protection of your personal data. With
this awareness, we process all personal data of all persons related to us in
the capacity of "Data Controller" as defined in the Personal
Data Protection Law No. 6698 (KVKK) with the purposes and methods
described and within the limits specified hereunder, by complying with the
destruction requirements and deadlines, with care and attention, in accordance
with the Personal Data Protection Law No. 6698 (KVKK).
Article 1 Definitions
For
the purposes of this Information Notice on Protection of Personal Data:
Personal Data: All kinds of data related to a real person who is identified or identifiable (name, surname, T.R. Identification Number, address, telephone, login/logout times, location, resumes, place of birth, date of birth, e-mail address, image records and all other similar data),
Special Categories of Personal Data: refers to any data requiring stricter protection than the other personal data as the disclosure thereof may lead to discrimination or aggravation (race, ethnic origin, political view, religious belief, sect, clothing style, union membership, health, biometric data and similar other data),
Processing of Personal Data: refers to any activity performed on the personal data, including the collection of the personal data with non-automatic methods as a part of automatic or any data registration system, storage, modification of the personal data, disclosure to third persons and transfer abroad,
KVKK: refers to the Personal Data Protection Law No. 6698 that took effect upon promulgation in the Official Gazette of 7 April 2016,
Communique: Communique No. 30656 on Procedures and Principles
Regarding the Performance of the Obligation to Inform that took effect upon
promulgation in the Official Gazette of 10 March 2018,
Authority: refers to the
Personal Data Protection Authority,
Data Processor: refers to a real or
legal person processing Personal Data based on the authorization given by and
in the name of the data controller;
Data Controller: refers to a real or
legal person who is responsible to determine the objectives and means of
processing personal data, establishes and manages the data storage system.
Data Subject: refers to a real
person whose personal data are processed;
Contact Person: refers to the person
who maintains communication with the Authority and Data Subjects,
Faik Sönmez or Company: Faik Sönmez Tekstil Sanayi ve Ticaret Anonim
Şirketi
Article 2 Data Controller and
Contact Person
Data Controller : Faik Sönmez Tekstil Sanayi ve Ticaret Anonim Şirketi
Address :
Merkez
Mah. Silahşör Cad. No:38 34381 Bomonti / Şişli- İstanbul
DPO :
Emine ERMEZ
3. Processed Data, Purposes of Data Processing, Collection Methods
The
personal data and special categories of personal data of our valued
stakeholders, who are the data subject/ data owner, in the following categories
are collected by the collection methods specified below and processed by our
Company for the purposes specified below.
Article
3.1 CUSTOMERS
3.1.1 Identification Details
Personal
Data Processed:
Name, surname,
T.R. Identification Number, Passport Details, Date of Birth, Gender.
Purposes of Processing the Personal Data:
Performance of
Activities in Compliance with Legislation; Execution of Financial and
Accounting Affairs; Follow-up and Execution of Legal Affairs; Execution of
Communication Activities; Execution and Supervision of Business Activities;
Execution of Goods / Service Sales Processes; Execution of Goods / Service
After Sales Support Services; Execution of Customer Relations Management
Processes; Performance of Activities for Customer Satisfaction; Execution of
Advertising, Campaign and Promotion Processes; Organization and Event
Management; Execution of Storage and Archive Activities; Execution of Contract
Processes; Follow-up of Claims/ Complaints; Management of Marketing Processes
of Products / Services; Providing Information to Authorized Persons,
Institutions and Organizations.
Method
of Collecting Personal Data:
The personal
data described above are collected through membership forms on our website and
applications, fields in the content of our website that can be completed
depending on your preference, your inquiries and applications, contracts,
campaigns and third party authentication systems.
3.1.2
Contact Information
Personal
Data Processed:
E-Mail
Address, Invoice & Delivery Addresses, Contact Address, Cell Phone Number
Purposes
of Processing the Personal Data:
Performance of
Activities in Compliance with Legislation; Execution of Financial and Accounting
Affairs; Follow-up and Execution of Legal Affairs; Execution of Communication
Activities; Execution and Supervision of Business Activities; Execution of
Goods / Service Sales Processes; Execution of Goods / Service After Sales
Support Services; Execution of Customer Relations Management Processes;
Performance of Activities for Customer Satisfaction; Execution of Advertising,
Campaign and Promotion Processes; Organization and Event Management; Execution
of Storage and Archive Activities; Execution of Contract Processes; Follow-up
of Claims/ Complaints; Management of Marketing Processes of Products /
Services; Providing Information to Authorized Persons, Institutions and
Organizations.
Method
of Collecting Personal Data:
The personal data described above are collected through membership forms on our
website and applications, fields in the content of our website that can be
completed depending on your preference, your inquiries and applications,
contracts, campaigns and third party authentication systems.
3.1.3
Information on Legal Proceedings
Personal
Data Processed:
In case of
dispute, information in the Lawsuit/Enforcement file, information in
correspondence with judicial and administrative authorities.
Purposes
of Processing the Personal Data:
Performance of
Activities in Compliance with the Legislation; Follow-up and Execution of Legal
Affairs; Performance of Communication Activities; Providing Information to
Authorized Persons, Institutions and Organizations; Performance of Storage and
Archive Activities.
Method
of Collecting Personal Data:
The personal
data described above are collected through official letters from judicial and
administrative authorities and other printed / electronic documents.
3.1.4
Information on Customer Transactions
Personal
Data Processed:
Invoice
Information, Claim Information, Order Information, Customer Comments, Product
Information, Shipping Information, Shopping History.
Purposes
of Processing the Personal Data:
Performance of
Activities in Compliance with the Legislation; Execution of Financial and
Accounting Affairs; Performance of Communication Activities; Performance and
Supervision of Business Activities; Execution of Goods / Services After Sales
Support Services; Execution of Goods / Services Sales Processes; Performance of
Activities for Customer Satisfaction; Follow-up of Claims/ Complaints;
Execution of Marketing Processes of Products / Services; Providing Information
to Authorized Persons, Institutions and Organizations; Execution of Goods /
Services Production and Operation Processes
Method
of Collecting Personal Data:
The personal
data described above are collected through printed/electronic forms, e-mails
and other customer communication channels.
3.1.5
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records.
Purposes of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through the cameras in our stores and in our
Company's premises where other customers enter.
3.1.6
Finance
Personal
Data Processed:
Credit Card
Information, Bank Account / IBAN Number Information, Tax Registration Number.
Purposes
of Processing the Personal Data:
Performance of
Activities in accordance with the Legislation; Execution of Finance and
Accounting Affairs; Execution of Goods / Services After Sales Support Services;
Execution of Goods / Services Sales Processes; Execution of Customer
Relationship Management Processes; Providing Information to Authorized Persons,
Institutions and Organizations
Method
of Collecting Personal Data:
The personal
data described above are collected through printed and electronic forms,
e-mails and inquiries and messages on our website.
3.1.7
Marketing
Personal
Data Processed:
Cookie
records, information obtained through campaign activities.
Purposes
of Processing the Personal Data:
Organization
and Event Management; Execution of Advertising, Campaign and Promotion
Processes; Managing Marketing Processes of Products / Services.
Method
of Collecting Personal Data:
The personal
data described above are collected in writing or electronically.
3.1.8
Visual and Audio Records
Personal
Data Processed:
Video and
audio records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras recording video and audio.
3.1.9
Clothes
Personal
Data Processed:
Size details
dress code.
Purposes of Processing the Personal Data:
Provision of
After-Sale Services for Goods/Services
Method
of Collecting Personal Data:
The personal
data described above are collected in writing in our stores or through our
video sales channels.
Article
3.2 POTENTIAL CUSTOMERS
3.2.1
Identification Details
Personal
Data Processed:
Name- Surname,
Gender.
Purposes
of Processing the Personal Data:
Performance of
Communication Activities; Execution of Goods / Service Sales Processes;
Execution of Customer Relationship Management Processes; Performance of
Activities for Customer Satisfaction; Organization and Event Management;
Execution of Advertising, Campaign and Promotion Processes; Management of
Marketing Processes of Products / Services.
Method
of Collecting Personal Data:
The personal
data described above are collected through the forms on our website and
applications, the fields in the content of our website that can be completed
depending on your preference, campaigns, activities and organizations.
3.2.2
Contact Information
Personal
Data Processed:
E-Mail
Address, Contact Address, Mobile Phone Number
Purposes
of Processing the Personal Data:
Performance of
Communication Activities; Execution of Goods / Service Sales Processes;
Execution of Customer Relationship Management Processes; Performance of
Activities for Customer Satisfaction; Organization and Event Management;
Execution of Advertising, Campaign and Promotion Processes; Management of
Marketing Processes of Products / Services.
Method
of Collecting Personal Data:
The personal data described above are collected through the forms on our
website and applications, the fields in the content of our website that can be
completed depending on your preference, campaigns, activities and
organizations.
3.2.3
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras and cameras in our stores
and other organizations and activities.
3.2.4
Marketing
Personal
Data Processed:
Cookie
records, information obtained through campaign activities.
Purposes
of Processing the Personal Data:
Execution of
Advertising, Campaign and Promotion Processes; Managing Marketing Processes of
Products / Services.
Method
of Collecting Personal Data:
The personal
data described above are collected in writing or electronically.
3.2.5
Visual and Audio Records
Personal
Data Processed:
Video and audio
records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras recording video and audio.
3.2.6
Clothes
Personal
Data Processed:
Size details
dress code.
Purposes
of Processing the Personal Data:
Provision of
After-Sale Services for Goods/Services
Method
of Collecting Personal Data:
The personal
data described above are collected in writing in our stores or through our video
sales channels.
Article
3.3 EMPLOYEE/ INTERN/ SHAREHOLDER
Detailed
information about the processed personal data of employees, interns and
shareholders of Faik Sönmez is published in a format that is open solely to
their access and they have been informed in detail in this regard
Article
3.4 PROSPECTIVE EMPLOYEES
3.4.1
Identification Details
Personal
Data Processed:
Name, surname,
T.R. Identification Number, Date of Birth, Gender.
Purposes of Processing the Personal Data:
Execution of
Prospective Employee Application Processes; Performance of Communication
Activities; Planning Human Resources Processes; Execution of Contract Processes
3.4.2
Contact Information
Personal
Data Processed:
E-Mail
Address, Contact Address, Mobile Phone Number
Purposes
of Processing the Personal Data:
Execution of
Prospective Employee Application Processes; Performance of Communication
Activities; Planning Human Resources Processes; Execution of Contract Processes
Method
of Collecting Personal Data:
The personal
data described above are collected through resumes sent to our Company via
e-mail, Special Employment Agencies (İŞKUR, Kariyer.net etc.), other channels
(Linkedin etc.) and your declarations.
3.4.3
Personnel Information
Personal
Data Processed:
CV Information,
Military Service Status, Reference Information.
Purposes
of Processing the Personal Data:
Execution of
Prospective Employee Application Processes; Performance of Communication
Activities; Planning Human Resources Processes; Execution of Contract Processes
Method
of Collecting Personal Data:
The personal
data described above are collected through resumes sent to our Company via
e-mail, Special Employment Agencies (İŞKUR, Kariyer.net etc.), other channels
(LinkedIn etc.) and your declarations.
3.4.4
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras in our Company's workplaces
and offices.
3.4.5
Professional Experience Information
Personal
Data Processed:
Educational Background and Details, Employment Background and Details, Diploma Information, Foreign Language Knowledge, Computer Knowledge, Position/Title Information
Purposes
of Processing the Personal Data:
Execution of
Application Processes of Prospective Employees; Execution of Assignment
Processes; Planning of Human Resources Processes; Execution of Contract
Processes; Execution of Wage Policy.
Method
of Collecting Personal Data:
The personal
data described above are collected through resumes sent to our Company via
e-mail, Special Employment Agencies (İŞKUR, Kariyer.net etc.), other channels
(LinkedIn etc.) and your declarations.
3.4.6
Visual and Audio Records
Personal
Data Processed:
Video and
audio records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras recording video and audio.
Article
3.5 AUTHORIZED REPRESENTATIVES OF SUPPLIERS
3.5.1
Identification Details
Personal
Data Processed:
Name - Surname, Signature Circular, Signature, Copy of Identity Card.
Purposes of Processing the Personal Data:
Performance of Activities in Compliance with
Legislation; Execution of Finance and Accounting Affairs; Performance of
Communication Activities; Execution of Goods / Service Procurement Processes;
Performance of Logistics Activities; Execution of Contract Processes; Follow-up
of Claims/ Complaints; Providing Information to Authorized Persons,
Institutions and Organizations.
Method of Collecting Personal Data:
The personal data described above are collected through
contracts, forms, claim/order and response e-mails, invoices and documents
related to procurement activities.
3.5.2
Contact Information
Personal
Data Processed:
E-Mail Address, Contact Address, Mobile Phone Number
Purposes of Processing the Personal Data:
Performance of Activities in Compliance with
Legislation; Execution of Finance and Accounting Affairs; Performance of
Communication Activities; Execution of Goods / Service Procurement Processes;
Performance of Logistics Activities; Execution of Contract Processes; Follow-up
of Claims/ Complaints; Providing Information to Authorized Persons,
Institutions and Organizations.
Method
of Collecting Personal Data:
The personal data described above are collected through
contracts, forms, claim/order and response e-mails, invoices and documents
related to procurement activities.
3.5.3
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records, photographs.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through video and audio recording cameras in
our stores, Company workplaces and offices.
3.5.4
Finance
Personal
Data Processed:
Invoice Information, Bank Account Information, Current
Account Information
Purposes of Processing the Personal Data:
Performance of Activities in Compliance with
Legislation; Execution of Finance and Accounting Affairs; Execution of Supply
Chain Management Processes; Providing Information to Authorized Persons, Institutions
and Organizations.
Method of Collecting Personal Data:
The personal data described above are collected through
contracts, forms, claim/order and response e-mails, invoices and documents
related to procurement activities.
3.5.5
Visual and Audio Records
Personal
Data Processed:
Video and
audio records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras recording video and audio.
Article
3.6 EMPLOYEES OF SUPPLIERS
3.6.1
Identification Details
Personal
Data Processed:
Name - Surname, Signature, Copy of Identity Card.
Purposes of Processing the Personal Data:
Performance of Activities in Compliance with
Legislation; Execution of Finance and Accounting Affairs; Performance of
Communication Activities; Execution of Goods / Service Procurement Processes;
Performance of Logistics Activities; Execution of Contract Processes; Follow-up
of Claims/ Complaints; Providing Information to Authorized Persons,
Institutions and Organizations.
Method of Collecting Personal Data:
The personal data described above are collected through
contracts, forms, claim/order and response e-mails, invoices and documents
related to procurement activities.
3.6.2
Contact Information
Personal
Data Processed:
E-Mail Address, Contact Address, Mobile Phone Number
Purposes of Processing the Personal Data:
Performance of Activities in Compliance with
Legislation; Execution of Finance and Accounting Affairs; Performance of
Communication Activities; Execution of Goods / Service Procurement Processes;
Performance of Logistics Activities; Execution of Contract Processes; Follow-up
of Claims/ Complaints; Providing Information to Authorized Persons,
Institutions and Organizations.
Method of Collecting Personal Data:
The personal data described above are collected through
contracts, forms, claim/order and response e-mails, invoices and documents
related to procurement activities.
3.6.3
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records, photographs.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through video and audio recording cameras in
our stores, Company workplaces and offices.
3.6.4
Visual and Audio Records
Personal
Data Processed:
Video and
audio records.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through cameras recording video and audio.
Article
3.7 VISITOR
3.7.1
Physical Security of Premises
Personal
Data Processed:
Video image
and audio records, photographs.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through video and audio recording cameras in
our stores, Company workplaces, offices, organizations and activities.
3.7.2
Visual and Audio Records
Personal
Data Processed:
Video image
and audio records, photographs.
Purposes
of Processing the Personal Data:
Ensuring
Physical Security of Premises
Method
of Collecting Personal Data:
The personal
data described above are collected through video and audio recording cameras in
our stores, Company workplaces, offices, organizations and activities.
As
Data Controller, we would like to inform you in accordance with the KVKK. Pursuant to article 4 of the KVKK, your
personal data and special categories of personal data subject to the
aforementioned purposes of processing and collection methods will be stored and
processed:
i.
in compliance with the law and good faith principle,
ii.
accurately and in accordance with the current practices,
iii.
for clear, express and legitimate purposes,
iv.
in a manner that is related and
proportionate with the purpose of processing,
v.
for the duration as specified in the applicable legislation or for as long as
required for the purposes of processing.
Article 5 Transfer of Your
Personal Data
For
the purposes listed above and in accordance with the KVKK and the applicable
legislation, your personal data may be transferred to:
-
Our
shareholders,
-
Business
partners,
-
Suppliers,
-
Tax-Free
Service Provides, ‘
-
Courier
Companies,
-
Competent
governmental authorities and organizations in accordance with the field of
activity and objectives of the company or as specified under the legislation
regarding the regulatory and supervisory authorities and governmental
authorities.
Article 6 Storage and Deletion
of Personal Data
Our
Company stores personal data processed for the durations specified in the
applicable Legislation, or Company procedures and Company policies subject to
compliance with the applicable legislation.
In
case it is not specified in the applicable legislation, personal data is stored
for the duration of processing required for our Company’s practices and
ordinary business practices depending on services provided by our company
during processing of the date, and upon expiry of that duration, data is stored
solely for the durations that are required to submit evidence in case of legal
disputes. Upon expiry of the relevant durations, the personal data in question
are deleted or destroyed with the methods described under the Company’s
procedures and policies.
Article 7 Your Rights as Data
Subject
Article 7.1 Pursuant to Article 11 of KVKK, you have right to:
i.
Get information as to whether your personal information is processed or not;
ii.
Get information if your personal information is processed;
iii.
Get information on the purpose of processing personal data and as to whether
they were used in accordance with the purpose;
iv.
Get information on local and foreign third parties who were transferred your
personal information;
v.
Request correction if your personal data were processed inaccurately or
incompletely;
vi.
Request deletion or destruction of your
personal data in accordance with the conditions stipulated in KVKK and
other applicable legislation;
vii.
Request notification of third persons who are transferred your personal data in
case you request correction of incomplete or wrong data and deletion or
destruction of your personal data;
viii.
File objection against unfavourable results obtained through analysis of
personal data using automatic systems only;
ix.
Claim compensation of losses and damages you may suffer from due to illegal
processing of personal data.
For the purpose of exercising the aforementioned
rights, as a Data Subject, you may complete the relevant Application Form and
send it to
“Merkez Mahallesi Silahşör Caddesi
No:38 34381 Bomonti / Şişli- İstanbul” address in signed
form together with the relevant documents and information, in person or via
mail or Notary, or you may
scan
the form and send it to kvkk@faiksonmez.com address via electronic mail,
using the electronic mail address notified to Faik Sonmez and recorded by Faik
Sonmez,
scan the
form and send it to “faiksonmez@hs01.kep.tr” address using your
registered electronic
mail
address.
For
the purpose of exercising your rights as a data subject, the application
containing your explanations on the right intended to be exercised should:
i.
be clear and comprehensible,
ii. be relevant to a personal
request,
iii. document your special
power to do so if you act for and on behalf of others,
iv. contain your identification
and address details,
v. contains documents
substantiating the identity
Article 7.2 Your application will be processed free of charge as
soon as practicable depending on the type of your request and in any case,
within a period of maximum 30 days upon receipt by the Company. However, fees
specified in the tariff set by the Board may be charged in case any cost is
incurred during the processing of application.
Your
application will be accepted or rejected with reasoning within the
aforementioned period of time, and the response will be submitted to you in
writing or electronically, If the information and documents you provide are
missing or incomprehensible, we will contact you to clarify your application.
Article 7.3 As a Data Subject, you may submit an application to the Board within a period of 30 days upon receipt of the Company’s response and in any case, within a period of 60 days following the date of application in case your application is dismissed, necessary actions are not taken, response is not satisfying or application is not processed within the specified period of time.
Article 8 Article 5 of the KVKK specifies the "Events of Processing Your Personal Data without Your Explicit Consent” and Article 28 of the KVKK specifies "Exceptions” to implementation of the Law.
Article 9 Sending Commercial Electronic Messages
Your personal and special categories of personal
data for which you gave consent of disclosure by Faik Sonmez are collected,
retained and processed for the purposes of making promotions to you,
establishing electronic communication through calls, short messages (SMS), e-mails
and similar other means and sending other notification messages in accordance
with this "Information Notice on Protection of Personal Data” and appended
“Information and Consent/ Rejection Notice on Sending Commercial Electronic
Messages". "Information and Consent/ Rejection Notice on Sending
Commercial Electronic Messages” that is available on our website is an annex to
and integral part of the Information Notice on Protection of Personal Data.
Article 10 Data Controller agrees that the applicable legislation
shall apply in case of any conflict between the applicable legislation and this
Information Notice.
The
Information Notice took effect on 11/08/2023 and it is published on our website at
www.faiksonmez.com.
Effective date shall also be revised and it shall be announced again in case
all or some articles of the Information Notice are revised for the purpose of
compliance with the changing conditions and the legislation.
Faik Sönmez Tekstil Sanayi ve Ticaret Anonim Şirketi
You can download the KVKK application form from this link